About the Team

At AeroTEC, we help companies around the world design, test and certify everything from aerodynamic modifications to clean sheet aircraft, including hybrid/electric, hydrogen technology, supersonic, and eVTOLs, giving our team exposure to some of the industry’s most innovative and challenging work.

AeroTEC’s Program Management Office (PMO) leads the successful execution of AeroTEC’s programs, providing comprehensive, program and project management to the AeroTEC organization. Through its Program Managers and Program Analysts, the PMO is responsible for the overall customer relationship.

About the Role

AeroTEC is seeking a detail-oriented and proactive Program Analyst to join our dynamic team. The successful candidate will play a pivotal role in coordinating projects and sales proposals, ensuring the seamless operation of program execution and the AeroTEC program management & proposal processes. This position requires excellent analytical skills, effective communication abilities, and the capability to manage multiple projects and tasks efficiently.

In This Role You Will:

Program Coordination

• Assist in the planning, execution, and monitoring of various programs and projects.
• Coordinate meetings, prepare agendas, and document notes and action items.
• Create, monitor, and control project schedules.
• Monitor project budgets and provide support in ensuring alignment with financial targets Monitor program progress and prepare status reports for program stakeholders.
• Identify and document potential risks and issues, proposing solutions to mitigate them.
• Assist in reviewing/updating/finalizing Program EACs, Orders, Revenue, Earnings, Cashflow.
• Use project data and relevant inputs to identify budget and schedule variances. Communicate findings to stakeholders and provide actionable mitigation strategies

Sales Proposals Coordination

• Oversee the proposal schedule to track progress for internal tasks & reviews, and support on time delivery to customers.
• Review and summarize Requests for Proposal (RFP), Requests for Quote (RFQ), and Statements of Work (SOW) requirements.
• Oversee the creation of proposal volumes and quotes that ensure all proposals are aligned with company standards and client requirements.
• Collaborate with the engineering, manufacturing, finance, procurement and installation teams to gather and analyze all internal inputs such as work estimates, schedules, and scope assumptions.

Communication and Documentation

• Serve as a liaison between internal teams and PMO.
• Ensure clear and effective communication regarding project updates and changes.
• Maintain accurate records and documentation for all program activities.

Continuous Improvement

• Implement best practices and innovative solutions to improve efficiency and accuracy.
• Identify opportunities to enhance proposal and estimating processes.